Colorado Public Works Journal, Fall 2022

12 Colorado Public Works Journal SMALL COMMUNITY ADMINISTRATION City of Greenwood Village - Efficient Management of Citywide Street Light Maintenance MEDIUM COMMUNITY STRUCTURES The Northglenn Recreation Center, Theatre, and Senior Center facility replaced an aging facility to support the City of Northglenn. In addition to the building, the site was also developed, and the team had to plan for expanded master plan uses by considering future developments. The facility was developed adjacent to the existing facility and maintained community access to the existing building and City Hall during the entire duration of construction. Upon completion the community City of Northglenn - Northglenn Recreation Center, Theatre and Senior Center now has a more efficient building, not only in terms of energy usage, but also in access and usability of the building. With the multiple building uses, diligent use of public funds, and input from the community it is a shining example of public works done right. In 2020, Greenwood Village took ownership of over 1200 streetlights from Xcel Energy, including 40 mid-mast interstate lights on I-25 and I-225. To assist with the newly acquired maintenance of the city’s street light infrastructure, Greenwood Village awarded a street light maintenance contract for the fall of 2020. Initially, street light outages were reported to the contractor via email with a PDF attachment of the work order created in Cityworks, Greenwood Village’s asset management system. This process created inefficient coordination and tracking methodology for staff. An added benefit of the shared web map for the contractor is the ability to edit the map in the field during and after repairs. Staff understood the importance of reporting in real time by providing the contractor with a tool that could be updated on site. The ease of access to the map and the ability for the contractor to upload supporting documents, photos, comments, and updates on the repair status has streamlined the efficiency of the street light maintenance. The City of Greenwood Village worked with their internal GIS coordinator and an external lighting contractor to develop a shared web map that facilitated efficient communication of street light outages and management of their repair status. This system is in its second year of use and has significantly improved the overall management of the citywide street light infrastructure.